How to Add a Network Printer in Windows

In this tutorial, we will show you how to add a printer on the network in windows.


Step1 – Getting started

First of all,open up the start menu and click on Devices & Printers.

opening the printers section

Step 2 – Adding the printer

With the Devices & Printers window opened up, click on the Add a printer button at the top.

installing new printer

Step 3 – Setting up a network printer

Next, you will see two options, Add a local printer and Add a network printer. Since we want to setup a network printer, we will choose the second option.

adding a network printer

Step 4 – Select printer to install

When second option is selected, Windows will automatically start searching for the available printers on the network.

All you have to do is select the printer and move on to the next step.

With that done, a new connection will be established and the network printer will be installed on your computer.

choose a printer from the list

Step 5 – Finalizing the printer installation

Now you can give your network printer a name and that’s it. If you leave this field empty, the default name would be kept for the network printer.

naming the printer on your system

Step 6 – Installation complete

Finally, click on the finish button and this would exit the installer. With that done, you would have successfully added a network printer in your computer.

successfully adding the network printer

Step 7 – An alternate method

There may be cases when a network printer is not appearing in the search results. This can either be due to the fact that the printer is not shared or is offline. There may be certain cases where the administrator may not have given your computer the right to access the printer.

Nonetheless, you can still troubleshoot the problem by clicking on this option over here at the bottom.

when the printer is not available

Step 8 – Find the printer

As a result, the “Add a printer” window will open up. Over here, we can select a shared printer by name or add a printer using a TCP/IP address or host name. For this tutorial, we will simply select the default option, that is, browse for a printer and move on to the next step.

search the printer

Step 9 – Select the printer

Next, you can manually select the shared network printer. For that, simply click on the computer name where the shared printer is attached.

choose the computer where the printer is installed

Step 10 – Installing the printer

You can see that the shared printer is present over here. Simply double click on it and it will automatically start connecting and installing the network printer on your computer.

setting up the network printer

And this is basically how to add a printeron the network in Windows.