How to Set Appointments in Outlook

Microsoft Outlook helps users to manage personal information and to communicate with others. It is an effective software to manage email messages, appointments, contacts, tasks etc. The many options of Outlook can be explored and utilized to their best by following these simple tutorials. Appointments in Outlook can be set in multiple ways and through different techniques. Outlook Calendar Appointments are an easy way of keeping track of your everyday activities so that you never miss an appointment. Follow this step by step tutorial to learn how to.


Step # 1 – Click on ‘New Appointment’

There are two ways in which you can set Appointments in Outlook. Let’s start by clicking on the Calendar icon in the Navigation bar. Once the Calendar opens up, click on the “New Appointment” icon on top which opens a new Appointment window.

Select ‘New Appointment’

Step # 2 – Enter details of Appointment

In the new window that opened, type the Subject, Location and set the Date and Time for the Appointment. Once you are done, click on the “Save and Close” button.

Insert details of Appointment

Step # 3 – Alternate way to set Appointment

Outlook Calendar Appointments can also be set by double clicking on a particular date in the calendar. With that, the Appointment window will open up and you can fill in the details as mentioned before.

Second way to set Appointment

Step # 4 – Select ‘Categorize’

You can also categorize the appointments by moving over to the “Categorize” option by color coding your Appointments.

Choose ‘Categorize’

Step # 5 – Set recurring appointment

You can schedule activities that are recurring in nature, for example if you are taking a class that will last for the next five weeks. To do that, double click on the day it is supposed to start. Once the new window opens up, enter the details and click on the “Recurrence” button. In this tutorial, we will select the weekly option and set the “End After” option to 5 occurrences. After you’re done, click on the save and close button.

Mark calendar for recurring appointment